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Safety & Health

XSPANNED Multimedia Health and Safety Policy


XSPANNED Multimedia is a company committed to the safety and well being of everyone using our service. Whether you work directly for XSPANNED Multimedia or sub-contract to us, your safety is our top priority. 


Health and safety in our organization starts from the top down and we encourage open communication between all members and clients of the company when it comes to their safety. Safety in the workplace starts from the top down and management is fully committed to be continually improving our systems and processes. If any member or client of the company feels at any point that they are unsafe in the workplace, an open line of communication has been set up.


We as a company commit to maintaining a clean and hazard free workplace and to be always looking out for new hazards in the workplace. All members, clients and management are required to report any new hazards immediately. New hazards will be analyzed and the appropriate action be taken company wide.


[COVID Safety]

To our valued clients and guests:

Your health and safety is our top priority. Therefore as we follow the quickly developing environment around Coronavirus (COVID-19) we are implementing new policies to help us prevent the spread of the virus and limit the impact on our community. Thank you for reading this and supporting our efforts!  

Following recommendations from the World Health Organization (WHO) and Centers for Disease Control (CDC) we are implementing the following enhanced health and safety policies. 


We are implementing enhanced cleaning procedures in our locations to protect our clients and guests. These include; 

  • Cleaning shared surfaces regularly with disinfectant. 

  • Providing hand sanitizer and anti-bacterial wipes. 

  • Asking our members and guests to help sanitize common surfaces that you have used. 



Please follow these important guidelines about hygiene:

  • Wash your hands frequently and properly. A guide can be found here:

  • Use your arm or sleeve when coughing or sneezing, not your hands, and use hand sanitizer regularly. Wash your hands. (It’s a theme.)

  • Please dispose of tissues immediately and wash hands or use sanitizer any time you have used tissues. (There’s that hand-washing again!)

  • Refrain from touching your nose or mouth. If you do, please wash your hands afterwards. (In case you forgot.)



We will be limiting shared kitchen services including coffee, refreshment and snack service as well as limiting the use of reusable utensils and drinkware during this time. Single use items may still be served as available in the kitchen but we apologize for any inconvenience this limited service may have. 


If You Are Sick

For the safety of our coworkers and community, we are asking members who are displaying even mild flu-like symptoms, including fever, cough and cold to stay home. Please! Not only is this common courtesy, it will help you recover more quickly and keep your immune system strong. 

  • Please notify our staff if you are diagnosed with COVID-19 and have used our space in the past 30 days. 


If You Have Traveled

For our clients and guests. If you have recently traveled to high-risk areas (China, Italy and other areas as updated by the CDC), they are being asked to self-quarantine for 14 days, even if they show no symptoms, to monitor for any symptoms of illness. This may be extended to those who have traveled to other areas where COVID-19 is spreading. 

  • If you have recently traveled internationally or may have been exposed to people traveling from affected areas, please monitor yourself. 

  • If you are showing any symptoms of illness we ask you to check with your healthcare provider. Please do not plan to return to work until you’ve been cleared and are no longer sick.

Social distancing

We are encouraging clients and guests to avoid congregating in our common spaces and will try to accommodate any members or guests who ask to work or meet in isolation.


Finally, we have policies in place and will communicate further to implement closures and further cleaning protocols if we are notified that any person that has used our space recently is diagnosed with COVID-19. 


Thank you!

Thank you for putting the health and safety of our employees, members, guests and local community first! We are closely following the recommendations by the WHO and CDC and will provide updates as needed. In the meantime, thank you for helping continue to keep our welcoming community healthy and safe!

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